When you purchase a business domain name (e.g., ABCWidgets.com) you have the option to create an email address through your web host (e.g., [email protected]). However, you’ll find standard email interfaces used by most web hosts are clunky and outdated which makes it difficult to organize and manage business email.
Many well-known web hosts have not scaled their email client services and run outdated software like PHP 5.6, which was released in late 2014 (that’s archaic in the internet world). Not to mention, annual price hiking is their favorite past time. This is why many entrepreneurs use third-party email apps like Airmail, Hop, Spark, Edison Mail, Mailbird and Gmail.
Migrate to Gmail without losing your business domain name
Did you know you can migrate to Gmail without losing your professional domain name – @ABCWidgets.com? You can use Gmail with a custom domain name in a few simple steps.
Why not just use @gmail.com? Well, for starters a custom domain email address is more professional. Furthermore, Google provides a suite of services to host your business email and the benefits are endless. Here’s a look at 7 reasons why G Suite is a good idea for your business email hosting needs.
1. Email account ownership
Your company possesses the email accounts of all employees at @ABCWidgets.com via your preferred email host. Your employees do not actually have direct ownership of their email addresses. However, if your team uses personal email addresses in lieu of a uniform email host it can cause potential problems down the road.
For example, how will you ensure seamless client communication when a member of your team leaves the company? G Suite administration ensures that if someone departs from your company, you can instantly change their password and forward emails to another email. You can also obtain all of their email history for reference when you’re working with clients.
2. Hassle-free document sharing
Businesses of all sizes have adopted Google Docs as their go-to productivity and document management tool to increase the efficiency and usability of information. It’s simple to share documents with your team when you’re all using a G Suite account.
For instance, with Google Docs, employees can access the database 24/7 wherever they have an internet connection. Meanwhile, you can control the version of any document your employees are working on and add or remove collaborators with ease. Best of all, multiple users can access and edit the same document at the same time.
3. The ease of file ownership
With G Suite, all Google Slides, Docs, and Sheets designed by users are owned by your business. Remember, Google Drive is also a substitute to cloud backup for services like Dropbox. With a G Suite promo code, you get more storage at a lower price. You can easily create a company-wide mandatory directive for employees to automatically backup all Mac and PC work files and folders to your company’s main Google Drive. This simple step can improve overall workflow and team communication.
4. Benefit from group email addresses
Let’s look at an example. If your email address is [email protected], you can automatically route emails to other email accounts or client service systems like Freshdesk, Zendesk, or Salesforce. There’s no additional charge (or maximum number of accounts required) to create group email addresses.
5. Use multiple email aliases
G Suite users can create multiple email aliases (e.g., [email protected], [email protected], [email protected]). When you use email aliases “all roads lead to Rome.” It is undoubtedly simpler to quickly share your email address with some as [email protected], even though your business card indicates a more conventional [email protected]
Business owners can also connect multiple domains to an individual G Suite email account. Meanwhile, if you rebrand your company to “All Widgets” and you buy the domain allwidgets.com, you can switch the domain over in your G Suite account as a domain alias. The “all roads lead to Rome” principle still applies. All future emails sent to [email protected] or [email protected] will reach the same inbox.
6. Increase reliable file storage
The G Suite Basic Plan offers a default storage capacity is 30GB per user, whereas free Gmail accounts area allocated 15GB. When you run a growing business, you also accumulate a growing amount of business data. G Suite cloud storage reduces the need to purchase hard disks and manage them on-site.
7. Boost cloud storage security with 2-step verification
G Suite offers an essential layer of security and protection that can be implemented for all the users by the admin. This added security layer is known as 2-Step Verification.
The 2-Step Verification feature is essential if you use Google Drive as a cloud backup standard for your company-wide devices. If you team backs up a lot of local files to the cloud automatically, you never identify what sensitive data is getting synchronized. As an admin, you can make it optional or mandatory to set up a 2-Step Verification for all users.
If you’re ready to migrate to G Suite and use Gmail for your business email needs start with a free trial. Use promo code RCKTJTJTNWQAJWN to receive 20% off your first year of the G Suite Business plan.
Ashly William is a freelance writer, with years of experience creating content for various online platforms with a business services and marketing expertise. Her content is published in many national and international publications.