3 Business Apps To Improve Operations And Workflow

What if you could free up more time, get more done, and create more–in less time? Would that make life and business easier? Of course, it would.

Photo: Zac Johnson, Online Marketer and Creator of Zacjohnson.com; Source: Courtesy Photo

What if you could free up more time, get more done, and create more–in less time? Would that make life and business easier? Of course, it would.

How many business owners wouldn’t love to have another three or four hours in their schedule? It would also be easier to motivate your team if tasks didn’t take so long.

Everyone always thinks what they need is more time. But when you think about it, we all have the same 24-hour day. It is how we manage that time that matters.

Sometimes it’s not quite enough to create a better to-do list. If you are a business owner, you are probably always looking for business tools designed to save you time. Entrepreneurs also run their businesses from their smartphone more than ever these days, so it’s a good idea to keep a list of helpful apps that can help you do more with less time.

Which business tools should you use?

Think about what you struggle with the most. Is it in project creation and management, sticking to project goals, or getting people to work together to meet a common goal?

Consider your main goals and priorities and look for online tools that best meet that need. If you can find app that help you save more time, you will be ahead of the game.


3 business tools to get more done

Here’s a look at three business apps that can help  you get more done in less time.


1. Limble for facility operations

Created by technicians for technicians, Limble CMMS is a cloud-based computerized maintenance management system (CMMS) designed to simplify and improve maintenance operations for a business.

In general, CMMS software is used to schedule and record operation and preventive/planned maintenance activities associated with facility equipment. CMMS solutions track assets including inventory, equipment and labor to identify the costs associated with maintenance programs. The goal of tools like Limble is to extending equipment life-cycles, gain the highest ROI on asset purchases, and organize maintenance workflows.

Limble, for example, can transform the way you handle repairs and upkeep of your assets and facilities, keep track of work that has been done on each asset, and track cost associated with the asset its self. You can view work orders, look at work in progress and implement new jobs across teams. Some features of this app allows users to:

  • track assets and maintenance work

  • manage work request and parts inventory

  • schedule maintenance

  • keep up with workflow


2.Trello for project management

Trello is a web-based project management application that can help you manage projects and improve team collaboration. This app is visual and easy to use.


Photo: Trello; Source: Courtesy Photo
Photo: Trello; Source: Courtesy Photo


The Trello app contains lists laid out horizontally on the page so you can get a bird’s eye view of your project. Items within the lists, called cards, can be dragged and dropped onto other lists or reordered within lists.

Individual cards themselves can contain checklists, images, attachments, deadline dates, colored labels, and discussion notes from others who share the board. You can have as many boards as you want. The color-coding feature allows you to reference and group certain tasks by color. Additional features include:

  • Integrated goal-setting tools

  • Collaboration and team platform

  • Easy-to-use system to integrate teams

  • Check off tasks goals as you complete them


3. Meistertask mind mapping and task management

Meistertask’s simple workflow environment offers intuitive task management and collaboration. With this app you can create unlimited projects, assign tasks and follow the progress of other team members.

Customizable dashboards and project boards are a valuable tool to manage workflow within your organization. It makes task management easier to control and integrate. Trello helps you organize your thoughts, tasks and plan to bring make your next project a reality. Some features include:

  • Online mind mapping

  • Integrated workspace

  • Connectivity with all major cloud servers


Time-saving habits that work

Actively search for time-saving apps, time management tips and daily productivity hacks. For example, adopt business and marketing automation wherever possible. Not only will this allow you to accomplish more, it can also save you a lot of time and resources.


Photo: © vadymvdrobot, YFS Magazine

A simple online search for desktop or mobile applications will uncover a number of helpful tools designed to streamline workflow, organize your workload and help you move forward in a positive direction.

You may even find that simple tasks like memorizing key commands can prove extremely useful if you want to shave a few minutes off your time spend on the computer. It’s skills like that take a few minutes to learn, but can save you hours per month.

Time and productivity hacks are everywhere.


Mobile apps are leading the way

Everyone is using mobile devices nowadays to conduct business. According to Techcrunch recently reported that smartphone owners use an average of nine apps a day and access around 30 apps per month, according to new research released by App Annie.


Photo: © nenetus, YFS Magazine

Check out more time management mobile apps with a quick search on Google Play. If you are looking for a time tracking app, consider Hours Tracker to track time worked and calculate the amount of money you can make on a task. Apple also offers many apps to help iOS users take control of their calendars.

In this digital age, it’s smart to utilize tools that maximize impact and help teams stay on track with business goals.

Remember that you don’t have to have fifty different apps to accomplish this. You may only need these three.

Increase your mobility with the use of companion desktop and mobile apps so you can get more done in the office and on-the-go. Wherever you are, working smart is the ultimate goal.


This article has been edited.

Zac Johnson is an entrepreneur with more than 20 years of experience in the world of online marketing an blogging. You can read his latest findings at his blog. Connect with @zacjohnson on Twitter.


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