I like to get things done. However, I don’t like trying to figure out everything I have to do or plan how to accomplish a number of activities more effectively. That’s why I continually aim to improve my productivity and organization skills each year.
I have no excuse given there are numerous apps available to organize my work and life. Here’s a look at six business apps I’m currently using.
Every smartphone or mobile device comes with a calendar. In fact, I’ve always sworn by my Google calendar. However, Calendar.com brings many calendars together in one spot and even allows me to easily share this information with whomever I choose. It even has a natural language feature so I can input a couple words and the app recognizes what I’m trying to do or find. Calendar.com also calculates the best route, mode of transportation and optimal time it will take to get to an event, appointment or meeting. Basically, it does a lot of the thinking for me, which is helpful when you are on the go and have a busy mind.
I like this Chrome extension because it gives me a personal dashboard designed to help me stay focused on my priorities, deliver positive inspiration and offer customized information to help me achieve my priorities. Each day Momentum asks me what my main task is which really helps me think about what I’m doing rather than making a mental list and hoping for the best. Even better, it hides the main browser tab that often leads me astray.
Don’t let the title fool you. This is no digital magic pill that will accomplish the things on your to-do list. Instead, this app is the real deal if you want to organize tasks in a thoughtful way. This app does the heavy lifting in terms of putting it down and offering reminders and visual plans to complete my day. It also helps me think more deeply and reflect on how I approach each day. This reduces a lot of the stress for me.
4. Reeder 3
The newest version of this relatively new app for iOS and Mac helps me stay updated and organized when it comes to all of the content I want to consume. This helps me be more efficient with how I use my time to catch up on trends, news, and insights. Plus, it supports local and standalone RSS. Additionally, it includes sharing services so I can send anything of interest to my team via Buffer, Evernote, Facebook, Twitter, email or other platforms.
5. Google Keep
Sometimes the hardest things to organize and retrieve are my thoughts. That’s what Google must have realized when they created Keep. I can record audio, save notes and add photos — all in one place. This has helped me remember ideas and other valuable content that can be useful down the road. Notebooks and scraps of paper can easily get lost, but Keep is always with me.
While Keep is great for passing thoughts and brainstorming, DayOne is a way for me to keep a daily journal of reflections that help me find time to work on personal development. It’s an easy way to keep a journal, which helps me think more consciously about life and business goals. If I didn’t have a digital cloud-based way to do this, I probably wouldn’t even keep a journal. It also keeps my thoughts secure and private with password protection.
Go beyond tech
Although it benefits me immensely to use these apps, their power is not truly activated until I commit to becoming more organized. There is a mental step where you must decide you want to be more organized and efficient with your time. Otherwise, these tools will rust in their toolbox, unused and unappreciated. When you truly want to be organized, you will put your mind to work and leverage the right technology to accomplish more.
This article has been edited.
Drew Hendricks is a business professional and CMO of Flint. He’s written for many major publishers such as Forbes and Entrepreneur.