Staying productive and organized is a challenging task for most entrepreneurs. However, organization is the single most important factor in establishing and sustaining productive work habits.
So, here’s a look at ten organization and productivity tips to help you work smarter.
1. Consolidate your contact lists.
“There is so much technology that we often have duplicate software that do the same thing. Take your contacts for example. I used to have contacts in Outlook, Gmail, my Phone’s SIM Card, CRM, mailing lists, and others. I hired an intern to consolidate all of my contacts to one system (CRM), which then syncs to my other devices. One central location removes duplicates and saves time when searching for the most up to date phone number or email. Good software will also allow sharing and editing across and organization so everyone has the same information. The same consolidation should be done with your calendars and task lists.”
2. Leverage technology and prioritize
“In my experience, one of the biggest challenges entrepreneurs face, with respect to organization, is not having a central repository where everything “lives.” I’m constantly bouncing between internal projects and client-related tasks. I use a web-based software product called Social Bridge (created by Central Desktop) to shift between a variety of virtual workspaces — some internal and some client-centric — keeping all my projects and priorities front and center at all times.”
3. Clean up your email inbox.
“Deal with each email as you read it and file it away. Having hundreds (or thousands) of unread emails can make it easy to lose track of important tasks. An organized inbox ensures that you are always on top of deadlines and business opportunities.”
4. Track your to-do’s list daily.
“Track your to-do’s daily and manage them like your business depends on it — because it does. Before you put anything on the list, fully understand exactly how it is going to move you toward your next goal (i.e., getting customers, creating a marketing funnel, etc.). Commit to getting everything on that list done each day and when you are through the list, you are through with your day. There will be times when you don’t get through everything; move those unfinished [tasks] to another day.”
5. Document everything in one place.
“Most people know that if you need to remember something, you should write it down. However, most people also write a lot of different things down in a lot of different places. If you really want to get, and stay, organized you need to have one dedicated place where you document all the things you need to remember and the tasks you need to complete. Here, we use a web-based project management application called Basecamp to keep track of everything.”